• Object ID: 00000018WIA307CC970GYZ
  • Topic ID: id_40021723 Version: 1.3
  • Date: May 16, 2022 12:36:43 AM

Edit Patient Data

About this task

Once the patient information data is edited, a new examination is created that replaces the old examination. If the original examination resides on archival media or another workstation, you may want to remove it to avoid confusion or duplicate examination numbers.

Use the following steps to correct improperly entered patient information or add information that was previously unavailable at the time the patient data was entered into the system.

Considerations

  • An edited examination is annotated with:
    • A prefix (e).
    • A + (plus) or - (minus) sign to indicate that the examination’s date and time has been increased or decreased. The system determines the + or - by the time of day the examination number was edited. Any original examination that is edited after 11:55 PM on the date the scan was completed has a - (minus) sign.
    • The number of times the data was edited. For example, e+3, for data that was edited three times.
  • If you have started the edit process and the number of images in the examination changes before the data is updated, exit the edit function and try again. This could happen if you start to edit the patient data, then enter the Add/Subtract function and add images to the examination. When the edits are accepted, an error message appears.

Step-by-step instructions

  1. From the header area of the screen, click the Image Management icon to open the Image Management work area.
  2. From the Patient List, click the exam you want to edit.
    • The exam must originate from your system. In other words, the exam you are editing must have the same system ID as the system from which you are editing the exam.
    • The images must be in DICOM format.
    • Only one exam number can be selected.
    • There must be sufficient disk space available.
    • The exam must not be too old. This parameter is set under Guided Install > Edit Patient Data from the Service Desktop Manager screen. Fourteen days is the default.
    • The exam must be closed or ended.
    • The exam cannot be active in any other program. It cannot be on a queue for archive, network, or filming, and it cannot be active in any other display program such as a Mini Viewer, MRA, READY View , etc.
    • The total number of edits allowed is 300.
    • All images and post-processing (screen saves, reformat, 3D surface) should be done before editing. All images created after the edit do NOT contain the edited information.
    • You can edit the patient data on an examination containing a 3D model, however, the 3D model series will not be part of the new examination. If you select a 3D series, the edit process ends with an error.
    • If your facility has purchased the ConnectPro feature and the patient information you are editing originated from the HIS/RIS Worklist Browser, the patient information at the local workstation will NOT match the patient information in HIS/RIS. Although it is NOT recommended to edit patient information gathered from the HIS/RIS, the ConnectPro feature does NOT lock the examination and prevent it from being edited.
  3. From the Data Apps list, click Edit Patient to open the Edit Patient Applications screen.
    Figure 1. Data Apps list
  4. From the Edit Patient Applications screen, click Edit Patient Data.
    Figure 2. Edit Patient Applications screen
    • View Edit Log displays a log of the most recent edit events.
    • Cancel closes the Edit Patient Applications screen.
  5. Click Accept to the Edit Patient Data warning and to open the Edit Patient Data screen.
    Figure 3. Edit Patient Data screen
  6. Click the text you want to change and type new text.
    • Note: There is no field for patient weight, so that it cannot be edited.
    • If the text box is empty, click in the text box, and type in the new data.
    • If the text box already contains data, place your cursor in the text box and select the text you want to change. Once the text is selected, either press the Delete key or immediately begin typing in new data.
    • If you make an error, you can reset the individual text box or all the text boxes. Click Reset Selected Value or Reset All Values. The Exam Number text box is the ONLY text box displayed that CANNOT be edited.
    • When entering data in the Birthdate text box, the month, day, and year can be separated by a dash (-), slash (/), comma (,), or period (.). The year must contain four digits, for example 2007.
    • You must enter your name or initials in the Edited by text box.
  7. Click Accept from the Edit Patient Data screen when you are satisfied with the changes.
    • Once editing is completed, the original exam is removed from the Patient List and is no longer accessible.
  8. Click Accept to the confirmation prompt.